BulkDeskDocs Open BulkDesk

Payroll, payslips and crew invoices

Wages from signed hours, the pay cycle, payslips in the BulkDesk standard, and how contractors send invoices from their own email.

Payroll (office, under Costs and billing)

Wages for a pay period are hours signed on site times each person's hourly cost rate (own crew). It is a gross figure for planning cash: BulkDesk never works out tax or super.

  • The chart shows past periods (solid, hours worked) and coming ones (dashed, hours on the roster). The current period has the yellow mark. Click a past bar to open that period.
  • Below: wages, paid hours, people, and hours not approved yet, then each person with jobs, hours, rate and wages.
  • History lists every pay period under its financial year.
  • Export the wages report as PDF or spreadsheet through the preview box.
  • A person with no hourly rate counts as $0 and is named in a warning.

The pay cycle (weekly or fortnightly, any start day) is set in Settings. Pay day is the day after a period closes.

Payslips (director and Finance)

  • Make a payslip: person, pay period, pay date, earnings lines, then the tax, deductions and super from your payroll calculation. BulkDesk adds up and makes the PDF in the BulkDesk document standard.
  • Upload a PDF from a payroll system.

The person gets a note in the Inbox and the list shows who has opened theirs. Files are encrypted; nobody else on the team can open another person's payslip. Remove asks for a reason and stays in the document log.

My payslips (everyone, account menu)

Your own payslips, newest first, with Download.

My invoices (contractors with an ABN, account menu)

  1. Save your ABN and GST status. Name, address and bank details come from My profile.
  2. Pick the period and press Fill from my hours: one line per job with your signed hours and rate. Check, change and add lines.
  3. Press Make invoice, then check the PDF.
  4. Press Send from my email. On a phone the share sheet hands the PDF and the text to your mail app. On a computer with Outlook, Open as a draft in Outlook downloads a ready email. Otherwise Write the email opens it and you attach the PDF.
  5. After it has left your mail app, press I have sent it. A sent invoice cannot be changed.

Why it works this way. For compliance the invoice must leave from your own email address, so BulkDesk prepares it and never sends it for you. The office sees every crew invoice in Payroll, grouped by pay period.